CAREERS

Come and join our dynamic, energetic team. KBD is always looking for superb talent who want to have fun providing excellent customer service in a fast- paced environment enjoying all things design

Kristen Biagini Designs is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees..

office manager/ logistics manager

Job description

We are a boutique interior design firm seeking a highly organized and proactive Office Manager to support daily operations and help keep our design studio running smoothly. This role is ideal for someone who enjoys working in a creative environment and thrives in a fast-paced, detail-oriented setting.

Office & Administrative Management

  • Oversee day-to-day office operations for a small design studio

  • Assist in managing calendars, meetings, and project timelines

  • Handle incoming calls, emails, and general correspondence

  • Order office supplies and maintain studio organization

Project & Design Support

  • Assist with tracking design projects and deadlines

  • Coordinate orders, deliveries, and vendor communications

  • Handle all logistics, claims and damaged product delivers

  • Maintain project binders, specifications, and documentation

  • Help prepare client presentations, proposals, and invoices

  • Support designers with product sourcing and administrative tasks

Client & Vendor Coordination

  • Serve as a welcoming first point of contact for clients and vendors

  • Track orders and follow up on shipments and installations

  • Maintain vendor relationships and product information

Financial & Business Support

  • Assist with, purchase orders, deliveries and coordination of billing with bookkeeping

  • Coordinate with bookkeeping or accounting services

  • Support basic HR tasks as needed

Requirements:

  • Strong organizational and multitasking skills

  • Excellent written and verbal communication

  • High attention to detail and problem-solving ability

  • Comfortable working in a small team environment

  • Proficiency with Google Workspace, Microsoft Office, or similar tools

  • Experience with project management software or design industry tools is a plus, specifically Studio Design Webware

  • Previous office management, administrative, or design studio experience preferred

Job Type: 30-35 hours per week

Pay: Based on Experience

Benefits::

  • 401(k)

  • 401(k) matching

  • Paid time off

  • Cell phone allowance

Schedule:

  • Flexible

Ability to Commute:

  • Fernandina Beach, FL 32034 (Required)

Ability to Relocate:

  • Fernandina Beach, FL 32034: Relocate before starting work (Required)

Work Location: In person

Apply directly to: kristen@kristenbiaginidesigns.com